How to Ensure Your Medical Practice is Running at Peak Efficiency

When you run a medical practice, your main aim is to provide patients with the highest level of care possible.  However, in order to do this, you need to ensure your practice is running both smoothly and efficiently.  In this article, we have come up with a list of tips to help you do just that. 


1. Hire a Practice Administrator

If you run a small medical practice, it’s very likely that you’re the only practitioner providing medical care.  In cases like these, you do not want to be responsible for both patient care and administrative tasks; this is where a practice administrator can help.  A practice administrator can focus on all the non-medical tasks, leaving you free to do what you do best.  Even larger practices can benefit from an administrator to help them with day-to-day tasks that would be better outsourced. 


2. Use a Good Scheduling System

A strong and secure scheduling system can help you get as many patients in-and-out of your practice as possible.  However, it’s important to remain realistic.  A family physician, for example, should be able to handle four visits per hour.  While you may want to try taking on more patients than this, delays will only harm you and your reputation.  A scheduling system will help you to manage traffic and ensure there are no gaps in your day.  And, when implemented properly, could lead to you being able to help more patients than you otherwise could. 


3. Conduct Regular Billing Audits 

In order for your medical practice to perform at peak efficiency, you need to ensure that your cashflow is on-point.  Unfortunately, medical billing errors are incredibly common, and they can cost you both time and money.  Comparing healthcare auditing companies and hiring one to perform an audit could help you massively.  They can help with collections and payment posting, they can send out recovery letters, and they can provide ongoing support to ensure that your practice is recouping its costs.  This again frees you up to focus on the patients and reduces the amount of time you’ll spend focusing on your finances.


4. Write Prescriptions During the Appointment

Electronic prescriptions have decreased the amount of time it takes for a patient to receive the medication that they need.  Nowadays, rather than writing a paper prescription that the patient can take to the pharmacy, it is possible to send a prescription electronically via an iPad or tablet.  In addition, if you know that a patient will need to remain on a specific type of medication for a long period of time, rather than asking them to return each month for a new prescription, you can set up a repeat prescription for them to collect when they need it.  This is very useful for non-serious conditions like acne and will increase practice productivity. 

If you follow the advice above, you should see the amount of time you spend on administrative and non-urgent tasks decrease. 


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